The publication of peer-reviewed articles plays a very important role in the development of knowledge. Therefore, it is fundamental that publishers, editors, authors, and reviewers operate within an acceptable ethical and professional standard in the process of journal publication. Our publication ethics policy is based on the “Code of Conduct and Best-Practice Guidelines for Journal Editors
” published by the Committee on Publication Ethics (COPE). ERRCDF also complies with the “Principles of Transparency and Best Practice in Scholarly Publishing
” collaboratively made available by the Committee on Publication Ethics
, the Directory of Open Access Journals
, the Open Access Scholarly Publishers Association
and the World Association of Medical Editors
. Based on this, the ethical guidelines for Publishers, editors, reviewers and authors are discussed below following the Committee on Publication Ethics
(COPE)'s Core Practices
.Ethical Guidelines for Publishers
Ethical Guidelines for Editors
- The publisher (ERRCDF) dedicates to supporting the editors, reviewers and authors' voluntary endeavours.
- The publisher (ERRCDF) also ensure that the article publication process and the system are smooth with utmost ethical conformity with ethical guidelines among editors, reviewers, and the authors.
Ethical Guidelines for Reviewers
- Editors should ensure that submitted articles are acknowledged within two working days of receipt and ensure an unbiased and fair peer-review process, review status and timely review reports.
- The editor must ensure that manuscripts are dealt with in a confidential manner without disclosing article related issues to anyone, other than the authors, the reviewers, other editorial advisers, and the publisher if need be. Any unpublished materials disclosed during the submission and revision process cannot be used by the members of the editorial board for their own research purpose or for any personal advantages.
- The editor must declare and excuse him or herself from the article process if there is a conflicting interest with the author(s), authors’ affiliations, and region.
- The names and the detailed identities of the reviewers must not be divulged to the third party, without the reviewers’ permission.
- The final decision on whether or not to accept the article lies in the prerogative right of the editor with a clearly defined reference to originality, significance and clarity of the article. That is, the editor’s decision must be informed by the importance, the quality, validity, relevance and originality of the article to the scope of the journal and to the world of knowledge. This decision process must not be influenced by the authors’ sexual orientation, religion, ethnic attachment, institutional affiliation, political philosophy, race, citizenship and gender.
- The editor should by no reason oblige the authors to cite their journal(s) or his or her personal articles as a condition for accepting articles for publication.
- In case of any ethical issues concerning a submitted manuscript or a published paper, the editor should immediately, in consultation with the authors, take necessary measures.
Ethical Guidelines for Authors
- Reviewers should ensure optimum objectivity devoid of personal displeasure. Reviewers should objectively express their views with argument within the limited and extended purview of the article and refrain from unfair and or unsubstantiated comments, including unfounded reproaches of any kinds.
- Reports of the review should be prepared by the reviewer himself/herself unless permission is granted by the editor to involve a thirds party/ another person(s). Reviewers are prohibited from requesting authors to cite theirs work and/or associate work unless there is a justifiable and valid reason. All suggestions must be informed by valid, reliable, technical academic criteria.
- Reviewers should excuse themselves from any conflicting and competing interest which is not limited to intellectual, professional, political or religious, institutional, financial, among others. In the case where the article is from the same institutions where the reviewer is currently employed, having a collaborator, and joint grant holders, having mentee or mentors, reviewers are advised to decline the review of such articles.
- Reviewers are to accept articles they are qualified to review with the assurance that they will deliver within the prompt possible time. Otherwise, the reviewer is responsible to notify the editor who will reconsider the article for another reviewer.
- Confidentiality is sacrosanct in the publication process, therefore, manuscript routed to any reviewer must be treated with the utmost confidentiality. The reviewer at all time should refrain from using information from the review process for personal advantage or discredit or disadvantaged others.
- In case of any irregularities such as ethical and plagiarism issues, as may be observed or noticed by the reviewers, such plagiarised material or falsified data should be communicated in confidence to the journal editor.
PUBLICATION POLICIESCopyright and Licensing
- Redundant, Multiple or Concurrent Publication is prohibited in our journals. That is, an article submitted to us must not be submitted concurrently to another journal except the editor of the journal reject the article. Also, a previously published article should not be submitted to this journal for consideration. In general, authors should desist from publishing articles that could be seen as essentially the same research in more than one journal or primary publication. ERRCDF consider this unethical and unacceptable.
- Author should ensure that his or her research data is honestly gathered and interpreted. Hence, Reviewers, editors, readers and even the publisher are entitled to request such from the author for his or her research. Therefore, authors should retain such data for any likely use after publication.
- Authors, by submitting articles, has guaranteed that the submitted work is original and that the work or words of others that were used are cited and acknowledged appropriately.
- Authors should ensure that the submitted article is within the similarity index of 10% or less. Plagiarism in all forms, including self-plagiarism, are unethical and unacceptable.
- Authors must indicate all sources involved in the research and the conflict of interest has been disclosed where necessary.
- Acknowledgement of those who have made one or two contributions to the research must be made while those who made a significant contribution to the study be made co-authors. The corresponding author should ensure that all co-authors consent and approve the final copy of the article before submission.
- In the case of any obvious errors in a published article, the author should immediately notify the editor and cooperatively work with the editor to retract or correct the article. In a case where the editor is informed by a third party that a published paper contains an obvious error, a retraction letter should be written by the author or make the correction within the directives of the author.
- Article may need to be retracted, removed or replaced in order to protect the credibility and trustworthiness of literature. This may be determined by the Editor-in-Chief and may be initiated by the authors if there is a case of flaws in data and subsequent conclusion. However, a notice of such will be published alongside the title, the authors and the reason for the action.
ERRCDF provides immediate open access to its published contents. The copyrights of articles are retained by authors. Articles published are licensed under a Creative Commons Attribution-NonCommercial-NoDerivatives licence
which permits non-commercial re-use (download, read, print, search, copy, distribute the link, etc) of an open-access article, as long as the original author and source are properly attributed, and provided the article is not modified or altered. The authors grant the publisher (ERRCDF
) permission and license to apply a DOI to their articles and to archive them in databases and indexes such as DOAJ, SABINET, J-Gate, Scopus, EBSCO, ERIC, among others. The authors also grant the Journal/Publisher permission to publish the articles and be recognised as the original and the first publisher. Authors also grant any other third-party users the right to non-commercially use the article freely as long as its original authors and citation details are acknowledged without prior permission from the publisher or the author.Open Access and Author Self-Archiving Policy
ERRCDF adopted OPEN ACCESS
which provides immediate open access to readers and other users, to all published articles by the Journal/publisher on our website. This means that the readers and other users pay nothing. In accordance with the BOAI definition of open access
, users are freely allowed to download, copy, read, print, distribute, link to the texts or use them for other lawful purposes. However, the authors, their instructions or funders pay Article Processing Charge for life maintenance of the articles.
ERRCDF permits and encourages authors to post items submitted to the journal on personal websites, institutional repositories, social-networking sites, ResearchGate, Academia.edu, among others, both prior to and after publication while providing bibliographic details that credit, if applicable, its publication in this journal.Deposit Policy/Archiving Policy
For the purpose of preservation and restoration, this journal uses SA ePublications (SABINET), PKP Preservation Network, LOCKSS (under process) system to ensure a secure and permanent archive among participating libraries and permits those libraries to create permanent journal archives. Both pre-published and post-published or publisher's version/PDF can be archived, without restrictions.Submission Policy
Submission of an article is an indication that:
APPEALS AND COMPLAINTS POLICYAppeals
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in OpenOffice, Microsoft Word, or RTF document file format.
- Where applicable, URLs or DOIs for the references have been provided.
- The text is 1.15 spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate points.
- The text adheres to the stylistic and bibliographic requirements outlined in the Author Guidelines.
- By making a submission, the authors have agreed (if the selected journal charges for APC) to pay the Article Processing Charges (APC).
- Authors are responsible for updating the archived preprint with the journal reference (including DOI) and a link to the published articles upon publication
- That authors have complied with the Plagiarism policy mentioned in the author guidelines. ERRCDF do not tolerate plagiarism of all kinds, including self-plagiarism. Authors are responsible to ensure that the similarity index of their articles is less than ten per cent. Otherwise, articles are rejected on this basis.
Authors, under any circumstances, are privileged to challenge editorial decisions by appealing for reconsideration if they perceive unfair elements in the editorial decisions. To do this, an appeal letter must be submitted with a detailed explanation of the issues, nature of the appeal and argument on why the editorial decision is considered unfair.
Such appeal will be submitted to the Managing editor which shall be reviewed by the Editor-in-Chief alongside the section editor, managing editor and the concerned Reviewers. New reviewers may be invited to re-review the study and the final decision will be made by the Editor-in-Chief.Complaints
In case of any complaints, which may be related to journal policies, procedures, the publication process, the conduct of editorial staff, among others, the detailed complaints should be sent to the managing editor of the publisher (ERRCDF), via email. All complaints via the stipulated channel will be acknowledged within 48 hours upon which the resolution process will be initiated. Thereafter, the resolution shall be made known to the complainants via email.Privacy Statement
All documents, names, physical and email addresses submitted to this journal platform will be protected and only used for the purposes of this publication and will never under any circumstances be made available to any third party.